To Host or not to host: that is the question

July 1, 2013

CloudThe perception of “cloud computing” is still relatively new.  In fact, in a recent survey of 1,000 Americans only 16% could accurately identify the purpose of the cloud; which describes the back-end infrastructure that provides storage and processing power circumventing the need to build and maintain a data center on premises.  But in today’s mobile economy, cloud based computing is becoming more prevalent, especially in the legal industry.   Before you make a decision one way or the other, consider the advantages of a hosted solution and what you should look for in a potential vendor.

Based on recent research, the key benefits of a hosted solution include increased protection for confidential data, cost savings over traditional software installs, and data that is easier to access and highly secure.

Making the decision to move to a hosted solution is only the first step. You must also decide who should provide the service.  But, according to an article published by TechnoRelease, it’s easier than you might think.  There are really only three essential features that you should look for in a provider

  1. Security– You must have complete confidence that nothing will impinge upon your ethical responsibilities to clients and that all data will be secure and remain confidential.
  2. Experience- Make sure the vendor has been in the hosting business for more than just a couple of years.  They should be able to provide comprehensive support and training and should be able to assist you with any needs regarding a case.
  3. Scalability- The vendor should be able to scale your needs.  An unexpected deluge of documents from opposing counsel can easily overwhelm internal systems, but with on-demand capacity, you should validate that you can instantaneously add more storage if needed.

In the end, the choice is yours, but evidence is piling up that cloud based computing can potentially answer a lot of the technological headaches that your firm is currently experiencing and for less overall financial investment.